Austrade Export Promotional Activity & Expenditure Claims Check List

Canberra, Australia ( April 12, 2011

Austrade Export Promotional Activity & Expenditure Claims Check List

Austrade Export Promotional Activity & Expenditure Claims Check List

You may claim for expenditure on specific export promotional activities undertaken during the financial year before the application period. For your first grant you may claim expenses incurred over the last two financial years.

1. Overseas representatives

You can claim:

  • all reasonable costs that you pay to have an overseas representative act on your behalf on a long-term basis to market/promote your product
  • the portion of the fee or expense paid to your overseas representative that relates to promotion of your Australian products. You cannot claim the costs of non-promotional activities your representative carries out for you such as supplying after-sales service, post-contractual training, sourcing of products, arranging clearance, warehousing or collection of goods, importing or promoting products from other countries
  • a maximum of $200,000 per application is claimable under this category. However you should include all eligible expenses that you wish to claim in your application to ensure your grant is maximised

Note: Austrade conducts detailed checks on overseas representative claims and may contact your representative by phone or in person as part of these checks. If you are claiming expenses for overseas representatives, you may be asked to provide additional supporting documentation with your application form.

2. Marketing consultants

You can claim:

  • the cost of engaging an arms length consultant to undertake export market research or marketing activities
  • a maximum of $50,000 per application is claimable under this category. However you should include all eligible expenses that you wish to claim in your application to ensure your grant is maximised

3. Marketing visits

You can claim:

  • the cost of travel during the marketing visit eg airfares, taxi fares, departure taxes, etc (only 65 per cent of first class airfares may be claimed)
  • an allowance of $300 per day is claimable for overseas marketing visits to help defray accommodation, entertainment and living expenses

4. Communications

You can claim:

  • the costs of communications to promote your product eg fax, emails, phone

Note: if you do not claim your actual communication expenses, you will receive an automatic 3 per cent addition to your grant

5. Free samples

You can claim:

  • the cost of providing free samples of the product you are promoting for export

6. Trade fairs, seminars, in-store promotions

You can claim:

  • the cost of participating in an international trade fair, seminar, in-store promotion, international forum, private exhibition, or similar activity
  • the money it costs to participate, eg entry fees, stand rental charges and the cost to freight your promotional materials to the trade fair

7. Promotional literature & advertising

You can claim:

  • external costs of promotional material, such as brochures, videos, DVDs, advertising and website development

8. Overseas buyers

You can claim:

  • the cost of bringing potential buyers who are non-residents to Australia for an approved export promotion purpose
  • up to a maximum of $7,500 per buyer per visit
  • up to a maximum of $45,000 per application

9. Registration and/or insurance of eligible intellectual property

You may claim:

  • a cap of $50,000 cap per application
  • payments made to third parties, e.g. patent and trademark attorneys, for the grant, registration or extension of the period of registration of intellectual property for countries other than Australia or New Zealand
  • the cost of insurance premiums paid for protection against possible infringement, in countries outside Australia, of eligible intellectual property.

To be able to claim EMDG for any of the above activities:

  • you must have spent the funds to seek out, create demand for or develop an export market for your product
  • you must be the intended principal in export transactions (exemptions apply for manufacturers, Approved Trading House or Approved Body applicants, events promoters, suppliers to inbound tour operators or in situations where a company closely related to the applicant owns the product intended for export)
  • the expense must have been paid by you during the financial year (ie, it must be taken up as an expense in your books of account, not just in consolidated accounts or in the accounts of a related entity)
  • the item paid for must have been provided to you
  • you must have evidence of the expense and of what it was incurred for (ie, invoices, bank statements etc)
  • if you are claiming expenses under the overseas representatives or marketing consultants categories, you must have documentary evidence that shows the role and function of the representative or consultant
  • if you are claiming expenses under the marketing visits category you must have trip reports, boarding passes, diary notes and/or other evidence which substantiate the details of the trip

Ineligible expenses

As EMDG is designed to assist export promotion, it does not support expenses arising from production or from product development, distribution or certification.

Also, you cannot claim expenses that:

  • are not substantiated
  • were incurred by a related business entity
  • relate to business with New Zealand
  • relate to business with Iran
  • were incurred on or after 15 August 2009 in relation to North Korea
  • are not promotional
  • were incurred by you when you were not a resident of Australia
  • relate to after-sales activities
  • have or will be subject to reimbursement by a third party (other than EMDG)
  • relate to an illegal or unlawful activity
  • are a commission or discount
  • are in payment of an Australian tax, levy or charge (except Australian departure tax)
  • relate to any form of pornographic material with a classification equivalent to the X-rating for films
  • are cash payments exceeding $10,000 per application

Ineligible Exports

You cannot claim export earnings from Iran, New Zealand or North Korea.

Short URL:

Posted by on Apr 12 2011. Filed under Business, Featured News. You can follow any responses to this entry through the RSS 2.0. You can skip to the end and leave a response. Pinging is currently not allowed.

Leave a Reply

Copyright ©